Corporate Office Administrative Assistant

Nelson Forensics, LLC is a progressive, multi-disciplined consulting firm, dedicated to providing world-class responsiveness and expert solutions to a complex array of forensic problems.  Nelson Forensics has built a rock-solid reputation for providing detailed and fact-based investigations for property owners, for the insurance industry, and in the legal arena.  Nelson Forensics’ highly skilled investigators assess the cause and extent of damage from perils such as hurricanes, tornadoes, earthquakes, explosions, fires, windstorms, hail, structural failures, design defects, and construction defects.  Nelson Forensics continues to grow as a national firm and is actively seeking exceptional talent to add to its team of experts.

For detailed information regarding Nelson Forensics, visit www.nelsonforensics.com

Position Objective:

Nelson Forensics is seeking a Corporate Office Administrative Assistant to provide executive team and Professional Engineers in a corporate setting with clerical, administrative, and customer service support. Other objectives include performing routine functions, such as drafting and sending correspondence, providing callers with information, maintaining electronic office files, and managing schedules. This position requires a high level of interfacing with employees, clients, guests and other visitors to the office.

Position Responsibilities:

• Shares duties among other administrative staff; answers phones, screens & directs calls as needed to appropriate personnel. Intake of assignments and provide support for our engineer and architect professionals.
• Ensures corporate office is prepared daily for routine and client meetings.
• Coordinates suite maintenance with property management.
• Maintains electronic office files and coordinates document delivery between offices.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Provides support for other administrative staff whenever necessary (e.g., cover for time off, assist in event planning or preparation, information gathering, etc).
• Orders corporate office supplies and coordinates meal orders.
• Manages corporate shipping and receiving.
• All other duties as assigned.

Position Requirements: 

• Must have solid computer skills and knowledge of email and Microsoft Office Suite programs. The person should display a high level of oral, reading, and written comprehension. Projecting a professional appearance and speaking voice is a must.
• Ability to communicate verbally and in writing effectively throughout all levels of the organization.
• This position is deadlines driven, requiring excellent time management and multitasking skills with attention to detail.
• Substantial interoffice communication required.

Education & Experience:

• High School diploma required; Associates or Bachelor’s degree preferred.
• Minimum of 2 years of general office experience.
• Highly organized, detail oriented, and self-motivated.
• Technologically skilled and proficient with Microsoft Office suite, Zoom, and Adobe Acrobat preferred. Must show initiative, be flexible, and be able to manage multiple projects with minimum direct supervision, and work well under pressure. Experience with SAP business one software systems (e.g., ERP) helpful.